Export Documentation - Getting it Right

A course providing the expertise required to complete professional and successful export transactions. Delegates will be taken through all stages of export documentation and learn how to complete them, when to use them, what procedures have to be followed and, more importantly, why they are required.

Key Objectives

After attending this course delegates will understand:

• Current documentary practices and procedures
• Appreciating the hidden cost of documentary production
• Ensuring compliance with current legal requirements relating to your exports
• Being aware of documentary factors that could affect payment
• Establishing management responsibility and staff accountability

Course Outline

• Introduction – documentary principles
• Sources of current information
• A review of the items of information found in documents including specific study of Incoterms 2000, the commodity code and origin requirements
• Administration and record keeping
• The exporter’s commercial documents – quotations, invoices and packing list
• The exporter’s “official” documents including C/Os, Preference (EUR and ATR) documents, Export Licensing, Packing Documents (Phytosanitary) and Pre-Inspection document
• The ECSI and routing orders (notifying the forwarder)
• The “port” entry documents including SSN, DGN and Known shipper documentation
• Customs' clearance including NES and C88 SAD
• The despatch documents including Bills of Lading, AWBs, CMR notes, Certs of Shipment, Blacklist Certificates
• Getting paid – including the Bill of Exchange and a basic introduction to L/Cs and associated documentation
• Check-list and review
• Documentary production systems

Key Benefits

• Securing payments in a timely, efficient manner
• Establishing personal responsibility and accountability by staff
• High level awareness and compliance with legal requirements and obligations
• Cost effective and accurate production of documentation